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Home / Inclusive Support / Category D

Category D - Chronic Health

A student is considered to have a physical disability or chronic health impairment based on the need for special educational services due to one or more of the following:

  • nervous system impairment that impacts movement or mobility
  • musculoskeletal condition; and/or
  • chronic health impairment that seriously impacts students’ education and achievement

Supporting Documents

CATEGORY d file documentation/contents

1. Additional Supports Checklists:
  • Clearly identify all the supports and services that the child is receiving.
  • Keep all checklists from year to year. There must be one in place for every school year.
  • Don’t confuse district services from community services. Keep them separate.
  • Document all community services in the space provided. List the ones that parents/guardians have put in place and also list the ones that school/district staff have assisted in securing
2. Determination of Eligibility Forms: 

 

  • Clearly identify all the supports and services that the child is receiving.
  • Keep all checklists from year to year. There must be one in place for every school year.
  • Don’t confuse district services from community services. Keep them separate.
  • Document all community services in the space provided. List the ones that parents/guardians have put in place and also list the ones that school/district staff have assisted in securing
3. Copies of all IEPs
  • IEPs must not be obvious copies of the previous year.
  • IEPs are to reflect those present at the meeting or, if not possible to be at the meeting, that they were consulted in some matter and asked for input into the development of the IEP.
  • The current level of functioning for each goal must clearly identify the level of functioning specific to the goal for that area. This is not an area where progress is documented.
  • The IEP must indicate where the supports and services fit in, who is responsible for each objective and how the student’s progress will be monitored/tracked.
  • Parents must be given the opportunity to contribute, in a meaningful way, to the development of the IEP
  •  The school administrator must sign the IEP indicating that the IEP is reasonable, that parents were given the opportunity to contribute and that it will be the guiding plan for the student.
  • At reporting times in the school year, the student and parents must receive a report on progress toward the goals in the IEP.
  • Place a copy of the progress report behind the IEP for that school year 
4. Psychological Assessments:
  • Assessment reports from a school psychologist or a community psychologist.
  • If there is only a psychological assessment from CDBC it would go in this section
5. School Based Assessments: 
  • Level A and Level B Assessment Results. Do not place protocols in the designation file.
  • SLP Reports (from SD68)
  • School-Age Therapy Reports
  • OT Clinic Reports
  • Paediatric Consultation Notes(from SD68)
6. Medical Reports/Assessments/Letters/Plans
  • Reports, assessments, and letters from any medical practitioner. Highlight the diagnosis. The diagnosis must be clearly written. If the report lists the diagnosis using  language such as
  • “appears to be, resembles, could be, is like…” is not accepted by the Ministry of Education.
  • Full CDBC Reports
  • Student Health Care Plans, Emergency Care Plans, Risk-Rescue Kit Information
  • Student Health Care Record Sheets such as seizure records, blood sugar records, medication dispensing records,
7. Behaviour
  • Instructional Support Planning Document
  • Functional Behaviour Assessments; BASC Results and other school-based behavioural assessments.
  • Behaviour Support Plans
  • CYFSW contact logs, Complete Intake Forms, Closure Documentation
  • District Behaviour Resource Teacher records of consultation.
  • Letters of Suspension
  • Attendance Reports if pertinent to the student’s IEP (term attendance reports)
8. Provincial Resource Program
  • SET-BC, POPARD, Jack Ledger School
9. Community
  • Child Development Centre Reports from SLP, OT, PT,
  • MCFD, CYMH,
  • VIHA Audiology
10. Forms, Applications
  • Release of Information, Request for Information, SSS Request for Consultation,